#1 Improve Billing Percentage Rate
- Do you know your crew’s billing percentages?
- Are your crews billing the client for 85% of their time worked each day?
- Or are they billing for only 60% of their time?
After running our landscape maintenance company in Mejor for 3 months, we realized our crews were only billing for about 70% of their time. To put that into perspective they were billing for 5.5 hours a day and we were paying them to work 8 hours a day.
After a decent amount of research, we started to wonder what are they doing with the other 30% of their time? Is it spent driving from one place to the next? Are they stopping for lunch and bathroom breaks and if so for how long each time? Are they not billing the client properly for the time they are there and leaving money on the table?
Mejor first helped us realize the percentage of their day they were billing for. Next it helped us realize exactly where the time gaps were in their day to know there were extra trips being made to the store that we weren’t aware of as well as improper billing to our clients and therefore leaving money “on the table” that we should have billed and collected. So taking this knowledge that became very transparent within only a few months of using this business management software, we were able to correct all these issues and take our billing percentage from 70% to 85% and then 90%.
- Calculate Your Contract Bill Rate
- Identify Time Gaps
- Identify Where You Are Leaving Money On The Table
- Improve Your Effective Billing Rate
#2 Automate Billing And Payments
After several years of the paper system, and our office manager and bookkeeper spending endless hours buried in the end of the month on billing, we had enough. We synced our Mejor account with our Quickbooks online account and here is what happened.
There was no time wasted on inputting and calculating invoices, materials, and labor because the app sent over and compiled invoices for all of our clients. Sounds amazing? YES it was spectacular! Not only did it make the invoice, date it with our preferred date, but it also sent the invoices out. If that wasn’t the icing on the cake… it then processed the payments for the clients who we have payment information for in QBO.
So lets recap: no time getting all work logs throughout the month, no time compiling and inputting them into QB, no time sending them out, and no time capturing the payments. Also we retrieved the money x5 faster than compared to waiting on a check in the mail.
Paperless Landscape Management
- Instant Invoicing And Automatic Accounting
- Eliminate Time Theft & Data Entry Mistakes
- Get Paid Faster
No More Stress. No More Lost Profits. No More Long Days Shuffling Paperwork.
#3 Offer New Services
After several months of the company becoming a well-oiled machine (it truly had NEVER run this well in 20 years) our crews were more efficient in their tasks, their schedules, in every way. They were wasting very little time in between visits, at the beginning of the day at the gas station getting coffee (you know exactly what I mean and if you don’t then you are not fully aware of what your crews are doing) or at the end of the day when they were not clocking out properly which means money loss for you, the owner. But let’s get back to the good, the well-oiled machine part.. we were able to actively offer new services.
What does this mean? This means while we were at a client’s property we were able to have the crew bill more time because the client asked for their gutters to be cleaned and to then pressure wash the driveway. These extra services were in addition to that normal visit that was typical for them. By doing this we were able to bill an additional 30% to that visit.
If you add an additional 30% to 5 visits a week, just think how much more revenue that is!
The underlying secret in all of these revenue builders is they were all made available, because of the benefits that came from using Mejor to run our business.
Save Time, Boost Revenue, Grow Faster
- Automate Time-Consuming Tasks So You Can Free Up More Time
- Offer New Services With The Added Hours
- Streamline Day-To-Day Operations For Maximum Productivity
The Better Field Service Management App For Lawn Care Professionals. Free 60 Day Trial.